Why Would I Want a Cloud Payroll Solution?

We get asked this a lot. Here are 4 reasons why, if you are responsible for your organization’s payroll, you should want a true cloud payroll solution:

1. Regulatory change. Payroll regulations change often and you need to know that your payroll engine is up-to-date. A cloud payroll solution manages the updates for you and eliminates the need for you to worry about “how often” and “when”. Between frequent state and local tax jurisdiction changes, Affordable Care Act changes and other regulatory updates, you need your application to be up-to-date at all times.

2. Geo-flexibility. Ok, I just made that term up, but this relates to you and your freedom. One of the defining drawbacks to being responsible for payroll in your organization is the need to be there, without fail, when it is time to pay your people. With “on prem” solutions, that means being where your local servers are – at work. With a cloud solution, your range of available locations from which to process or monitor payroll is dramatically expanded. You don’t need to fear snowstorms, or a vacation for that matter, if all you need is an internet connection.

3. Mobile or dispersed workforce. Your workforce is demanding greater access to their own individual payroll information. And maybe you are demanding more from them – requesting time off, confirming address changes, getting their own darn copy of their last three pay stubs. To efficiently and easily connect your employees to payroll, you need a cloud solution. No other way effectively manages the variety of locations, settings and operating systems that your workforce is found in.

4. Device independence. Decoupling your payroll system from your particular IT environment gives you freedom. It also makes you less dependent on decisions made by others in your organization that inadvertently impact you. Maybe your company has decided to upgrade all PCs to the latest version of Windows. Or maybe it has decided to open up to multiple device OS’s. Or maybe new server environment is being contemplated. These may be very solid decisions from an organizational stand point but present enormous difficulty and risk to your department. Free your self and your employee’s pay from internal changes to your technical environment.

Compliance, freedom, efficiency, independence and control – these words may not immediately come to mind when thinking about cloud solutions, but in reality are at the heart of why moving your payroll to the cloud is such a compelling idea.