New Tax Registration Services Available
Get your new states registered for payroll taxes quickly and easily with PayNW's Tax Registration Service.
At PayNW, we're experts in payroll tax registration. We're fast and efficient, ensuring that your new states are registered as quickly as possible so you can start paying payroll taxes in compliance with state regulations and have confidence knowing that your registration will be done correctly and on time.
We'll handle the entire process for you, from registration to setup to tax processing, so you can focus on what you do best: running your business.
Important Note: Don't forget, PayNW is committed to delivering exceptional service to facilitate the registration of your tax accounts. But it's important to note that the responsibility for ensuring timely compliance with payroll tax regulation lies with your company. Please be sure to review and adhere to any agency mandated tax deadlines to avoid any potential penalties and interest charges.
Protect Employees and Your Business From Payroll Fraud
It is crucial to ensure you and your employees are protected. We highly recommend voice verification for direct deposit changes.
It is of paramount importance that we maintain the highest level of security and integrity in our financial processes, particularly when it comes to employee direct deposit changes. To ensure that your employees’ hard-earned money remains safe and secure, we strongly encourage all our clients to voice verify if a direct deposit change is requested from an employee via email. This additional layer of security helps protect against unauthorized alterations, safeguarding your funds from potential identity theft or fraud.
Update to Year End Delivery of Info Returns (W2 / 1099)
As our mission to make lives easier, we are now providing mailing of Year-End tax forms W2 and 1099 directly to your employees and recipients.
Using the employee’s and recipient’s address in the system, we'll mail W2s and 1099s directly to your employees' homes for a fee of $0.85 per form. This ensures early delivery and eliminates the need for internal distribution.
Your company is automatically enrolled in this convenient delivery option. You only need to click here if you wish to opt-out by November 30th, 2023 to have us ship all forms to you in bulk for internal distribution. Shipping charges will apply based on the volume of forms.
Important Note: Please make sure to verify all employees’ addresses are up to date to ensure proper delivery of their year-end tax forms.
Reminder of Standard Payroll Processing Schedule
As a reminder, the standard payroll processing schedule is to submit payroll to us by 1:00PM PT, at least 2 business banking days prior to your check date. Payrolls submitted later are subject to rush processing fees. Please reach out to your CSR or HCM Service Representative with questions.
Note: Cannabis-related Business (CRB) clients require 3 business banking days prior to check date.
Update on Employee Retention Credit (ERC)
With the signing of the Infrastructure Investment and Jobs Act, Employee Retention Credits are retroactively end dated as of September 30, 2021. We have helped employers receive credits totaling over $80 million, and more are still be calculated for the eligible period of March 2020 – September 2021. If you feel you may be eligible for credits, reach out to your CSR at email@example.com to schedule a call to learn more.
NACHA Operating Rules Reminders 2023-24
Each client authorizing PayNW to create and transmit ACH transactions is required to comply with the NACHA Operating Rules as stated within the ACH Services Addendum between PayNW and the client. The National Automated Clearing House Association (NACHA) is the rule making body governing the ACH network; therefore, all participants of the ACH network must comply with these Rules.
NACHA rules specific to client originators include:
- Client agrees not to provide any payroll information or entries which violate the laws or regulations of the United States or of any state in which Client does business
- Client agrees to be in compliance with all NACHA operating rules and guidelines
- PayNW and its Originating Depository Financial Institution (ODFI) maintain the right to audit NACHA compliance and to terminate or suspend the ACH relationship for noncompliance with NACHA operating rules and guidelines
Stay up-to-date with the most current NACHA Rules. The NACHA Rules are available online by setting up a user account. Visit the NACHA Rules Online by clicking here.