Latest COVID-19 Updates
The Difference Makers series highlights PayNW clients who are going above and beyond in creating diverse, inclusive, and equitable workplaces. Consider applying the ideas highlighted here to your own organization!
As more employee benefits become commonplace, businesses should look to do more than the bare minimum to both attract and retain top talent. Offering extra benefits and working perks shows that you’re invested in your employee’s happiness and satisfaction at work. And no, we aren’t talking about...
Solutions for Employers Navigating the COVID-19 Pandemic
CONTACT TRACING – Safeguard your employees and workplace
ATTESTATION SOLUTION – When compliance with company policies is critical
CONTACTLESS TIME CLOCKS – A clean time clock is essential in a time of pandemic
FFCRA SICK LEAVE CREDITS – Track emergency paid sick leave for employees and their offsetting tax credits for employers
LEAVE MANAGEMENT SOLUTION – Automated leave management increases visibility and productivity
Latest guidance for businesses adapting to the new normal
Leave Management Solution
Automated leave management increases visibility and productivity while minimizing compliance risk While managing unplanned, incidental absences — such as those caused by the COVID-19 pandemic — can have an impact on daily operations, managing employee leave of absence requirements and intermittent...
CDC Guidance for Businesses and Workplaces
Read the latest guidance from the Centers for Disease Control.
Resources for Washington State Employers
Families First Coronavirus Response Act
FFCRA mandates that employers provide paid sick and emergency leave but allows for the amount paid to be used as a credit against payroll taxes.
You can track leave wages paid to employees using specially configured earnings code set up by PayNorthwest for you in the system. Contact us now to get these leave earnings codes set up in the system for you.
Federal Restrictions on Relief Programs
Paycheck Protection Program (PPP) loan amounts cannot be used or forgiven for FFCRA wages covered by credit.
Employee Retention Credit
Employee Retention Credit (ERC) cannot be combined with PPP loans.
Important Legislative Responses that Affect Payroll & HR
Economic Injury Disaster Loan Emergency Advance
Obtain an Economic Injury Disaster Loan Emergency Advance (EIDL)
EIDL advances provide up to $10,000 of relief to businesses experiencing difficulty due to the COVID-19 crisis.
The EIDL program is for any small business with less than 500 employees affected by COVID-19.
Department of Homeland Security Announces Flexibility in Form I-9 Requirements
On March 20, 2020, DHS announced new flexibility in Form I-9’s physical proximity requirements. Employers who are implementing physical proximity precautions due to COVID-19 may defer the review of an employee’s identity and employment authorization documents in the employee’s physical presence. However, Section 2 documents must still be inspected remotely, and employers must obtain a copy of these documents.
Employers must write “COVID-19” as the reason for the physical inspection delay in the Additional Information field of Form I-9 once normal operations resume.
Federal Loan Garnishment Suspension
Under the CARES Act, Federal Student Loans borrowers are automatically being placed in an administrative forbearance, which allows them to temporarily stop making loan payments. This suspension of payments will last until Sept. 30, 2020, but borrowers can still make payments if you choose.
OSHA Standards and Directives
OSHA record-keeping requirements mandate that covered employers record certain work-related injuries and illnesses on their OSHA 300 log.
COVID-19 can be a recordable illness if a worker is infected as a result of performing their work-related duties. However, employers are only responsible for recording cases of COVID-19 if all of the following are true:
- The case is a confirmed case of COVID-19
- The case is work-related
- The case involves medical treatment beyond first aid or days away from work
U.S. Equal Employment Opportunity Commission and COVID-19
Employment discrimination based on national origin and race is unlawful. The EEOC continues to enforce the nation’s employment non-discrimination laws throughout the pandemic.
Resources by State
- District of Columbia
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