Posted By PayNW January 19, 2020

2019 ACA Coverage (2020 Filing) Year-End Tasks and Deadlines

It’s January 2020, and the Affordable Care Act is the law of the land. That means there are important year-end activities to close out the 2019 coverage year and important ACA filing deadlines to keep in mind.

The IRS extended the deadline for employers to deliver Form 1095 to employees to March 2, 2020 (30 days after the original Jan 31 deadline). Employers are also required to file Forms 1094 and copies of all 1095s with the IRS by February 28 if filing with paper, or by March 31 if filing electronically.

Form 1095-C

Applicable large employers with 50 or more full-time equivalent employees are responsible for providing employees who have 130 or more hours of service in a month or any part-time employee enrolled in the employer-sponsored insurance plan with Form 1095-C. The information on the 1095-C is used by employees to complete their individual tax returns. Again, the deadline for delivering the 1095-C to employees for 2020 (for the 2019 coverage year) is March 2, 2020.

Form 1094

Like the W-3 is to the W-2, the 1094 is to the 1095. The 1094 summarizes all the 1095-Cs for the employer’s federal ID and is sent with copies of all 1095-Cs to the IRS. The deadline for filing ACA forms with the IRS is February 28, 2020 if filing with paper, or March 31 if filing electronically.

Managing ACA compliance across your entire workforce, and well as hitting key deadlines and filing requirements requires an advanced, integrated human capital management tool that can seamlessly track information on labor hours, benefits, eligibility and pay. It also requires the ability to track against set measurement periods, “anytime monitoring” of employees’ ACA status, and streamlined enrollment tools. These advanced tools are best when coupled with a service provider that can produce, file and deliver all the relevant forms so your HR and payroll teams are not consumed with additional tasks at an already busy time of year.

PayNorthwest’s ACA Management Solution combines advanced ACA management tools with services designed to relieve your team of cumbersome year-end filing tasks.

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