Posted By Paula Sanchez, HCM Services Advisor May 20, 2020
Flexible employee attestation tools drive engagement and compliance
As managing your workforce becomes increasingly complex in the wake of the COVID-19 pandemic, documented proof of compliance and accurate time and labor management is more critical than ever before.
Failure to comply with labor regulations, or to not adequately monitor pertinent employee self-reported COVID health status, can have serious consequences, including lawsuits, union grievances, and audits by the Department of Labor and other agencies — all of which can damage your reputation, impact the health and safety of your workforce and reduce employee engagement.
With the stakes so high, how can you simplify and streamline adherence with state, local, union, and organization-specific policies to minimize your compliance risk? Our Attestation Solution holds the answer.
Key Benefits of Attestation
REDUCES RISK related to compliance with state and local return to work guidelines, collective bargaining agreements, and organization-specific policies
ASK AND TRACK ANSWERS to COVID-related return to work questions
SIMPLIFIES COMPLIANCE with automated notifications and reminders
DELIVERS A FULL AUDIT report that includes all recorded employee prompts and responses
EMPOWERS MANAGERS to monitor and manage employees’ attestation status
IMPROVES ENFORCEMENT of wage and hour policies with customizable prompts that capture pertinent attestation data
ENGAGES EMPLOYEES by enabling them to attest to meal or rest breaks taken and/or review and approve timesheet data via self-service features
Our Attestation Solution integrates seamlessly with our automated time and labor management module and is driven by the Kronos® InTouch® time clock, web entry, or mobile app, delivering configurable workflows and questions that capture accurate employee attestation responses in real time. It also allows managers to monitor employee attestation status, run reports to identify trends, and simplifies ongoing compliance.
Screen employees at clock-in
The answers to questions like, “Do you currently have an elevated temperature?” can be tracked for trends and exceptions can be flagged, empowering managers to act quickly to contain the potential spread of communicable diseases.
Capture employee attestation of meal and rest breaks
As more states pass labor laws related to meal and rest breaks, employee attestation becomes even more critical for minimizing compliance risk. With integrated attestation tools, employees can receive a prompt asking them to attest to whether they have taken mandated meal or rest breaks. It’s simple to customize the prompts to reflect applicable laws and policies, or to send automated notifications that alert employees of missed attestations.
Simplify employee attestation of hours worked
Allow employees to attest to the accuracy of their timesheet data directly from the Kronos InTouch clock, web clock, or mobile app to increase workforce engagement. Attestation makes it easy to customize prompts with the appropriate question (or series of questions) and response choices, enabling you to capture information to meet your organization’s requirements while streamlining compliance processes. You can even enable employees to enter comments or additional details as needed.
Employees can receive attestation prompts at the end of their scheduled shifts or when submitting timesheets at the end of a pay period. Notifications automatically alert employees of any missed attestations to keep compliance efforts on track.
If there is an error in the timesheet data, the employee can simply reject the timesheet by selecting the appropriate response to the prompt. The manager is automatically notified of the rejection and can make any necessary edits before resubmitting the timesheet for employee attestation.
Manage compliance with robust reporting
Our attestation tools offer robust reporting to help managers monitor employee attestation, identify trends that warrant further examination, and demonstrate compliance for audit purposes. Easy access to comprehensive attestation data empowers managers to more effectively manage employee timesheets while staying up to date with compliance. A full audit report provides a detailed record of all employee prompts and captured responses designed to demonstrate compliance efforts in the event of an audit.
Attestation provides the configurable, easy-to-use tools and reports your organization needs to engage employees, empower managers, and proactively manage compliance with evolving state and local labor laws, collective bargaining agreements, the ever-evolving COVID-19 guidelines and your own organization-specific policies.